# Google Calendar

## Google Calendar + Multitudes Integration Benefits

* See how much [`Focus Time`](/metrics-and-definitions/process-metrics/flow-of-work/focus-time.md) your team is getting 
* Keep track of  [`Meeting Load`](/metrics-and-definitions/people-metrics/wellbeing/meeting-load.md)  – the number of hours spent in meetings per team and user, during both work hours and out-of-hours (customisable by each team member's usual working hours)

## How it works

Calendar events are sent from Google Calendar to Multitudes. This data is then processed by our data pipelines and shown in the Multitudes app in our Flow of Work and Wellbeing insights. 

## Requirements

In order to install this integration, you must have both:

* Owner or Manager level [permissions](/configuration-and-setup/permissions-and-roles.md) on Multitudes, and
* Google Workspace Admin access to set up the connection to your organization’s Google Workspace

{% hint style="warning" %}
**Note:** The Google Workspace integration will allow you to proceed with integration if you are not a Google Workspace Admin. However, this will not provide Multitudes a sufficient view of calendar data for our analyses. If you have installed as a non-admin please contact <support@multitudes.com> to support with the reinstall.
{% endhint %}

## **How to install**

On the Multitudes app, go to the [Integrations page](https://app.multitudes.co/teamSettings/integrations) (it’s in Settings > Integrations).

1. Find the card that says Google Calendar and click Connect in the top right of the card.

   <figure><img src="https://cdn.prod.website-files.com/610c8a14b4df1ae46b1a13a3/67042f91bd506fcac942ae5f_integrations-page.jpg" alt=""><figcaption></figcaption></figure>
2. After you click Connect, on the resulting pop-up click Connect Google.

   <figure><img src="https://cdn.prod.website-files.com/610c8a14b4df1ae46b1a13a3/67042f265445de53f6937970_connect-multitudes-google.jpg" alt=""><figcaption></figcaption></figure>
3. Choose the Google account you want to link with Multitudes. You must be a Google Workplace admin to complete the following steps.

   <figure><img src="https://cdn.prod.website-files.com/610c8a14b4df1ae46b1a13a3/67042f264064537adcf936ac_google-choose-account.jpg" alt=""><figcaption></figcaption></figure>
4. Click Continue.

   <figure><img src="https://cdn.prod.website-files.com/610c8a14b4df1ae46b1a13a3/67042f26fa0b6d2336f17439_google-sign-in.jpg" alt=""><figcaption></figcaption></figure>
5. This will open up permission settings. Click Allow.

<figure><img src="/files/fJAMAtQMxSGOv6d6vkvE" alt=""><figcaption></figcaption></figure>

**Why does Multitudes need these permissions?**&#x200D;

* **See info about users on your domain:** We use this to automatically link up users from the Google Workspace with Multitudes Contributors.
* **View events on all your calendars:** We use this to build the [Focus Time](/metrics-and-definitions/process-metrics/flow-of-work/focus-time.md) and [Meeting Load](/metrics-and-definitions/people-metrics/wellbeing/meeting-load.md) charts
* **Edit events on all your calendars:** We don’t currently allow people to edit any calendar events from within Multitudes. However, we have this scope turned on because in future iterations we will give users the ability to update and edit their calendars from the 1:1 section of Multitudes.

<figure><img src="https://cdn.prod.website-files.com/610c8a14b4df1ae46b1a13a3/67042f276b2e863e6cb4f7f4_allow-access.jpg" alt=""><figcaption></figcaption></figure>

6. You will be brought back into the application. Next, we’ll ask you to link Google users to Multitudes users. Where the email address in Google matches what we have in Multitudes, we will automatically link those users (example below).

If the users don’t get picked up automatically (i.e. if the email address of the Multitudes Contributor is different from their Google email), you can manually link a Multitudes Contributor to a Google User account by choosing the appropriate Google account from the drop-down menu.

<figure><img src="https://cdn.prod.website-files.com/610c8a14b4df1ae46b1a13a3/67042f26cd0835735fd44276_user-linking-select.jpg" alt=""><figcaption></figcaption></figure>

7. Then click continue and you’re done!

{% hint style="info" %}
Note: Private events are included in Multitudes metrics but meeting titles and attendees are redacted. If you would like to redact **all** meeting details, contact <support@multitudes.com> and we will enable this setting for your organisation.&#x20;
{% endhint %}

## Reconnecting Google Calendar to a new account

If you find that you want to reconnect Google Calendar to Multitudes using a different Google account, follow this link here: [app.multitudes.co/google/connect](http://app.multitudes.co/google/connect)


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